Closing soon4 days left · closes midday, Tuesday 17 November 2026

273_27 Office Machines and Office Ergonomic Equipment

Leicestershire County Council, trading as ESPO · Local authority

In brief

Leicestershire County Council, trading as ESPO is looking for suppliers for printing and furniture work (UK-wide).

It is a framework worth up to £3,333,333 excluding VAT: the most the buyer expects to spend across all suppliers, not one contract.

The contract runs for 25 months, up to 4 years with extensions, starting 1 March 2027.

It is split into 3 lots, so a supplier can bid for part of the work.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at midday, Tuesday 17 November 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
5pm, Tuesday 10 November 2026
Bids by
midday, Tuesday 17 November 2026

How bids are scored

Office Machines

Price (Lots 1-2) 20% · Non-Price (Lots 1-2) 80%

Quality matters most. You can win without being the cheapest.

Office Ergonomic Equipment

Price (Lots 1-2) 20% · Non-Price (Lots 1-2) 80%

Quality matters most. You can win without being the cheapest.

Clocks

Price (Lot 3) 80% · Non-Price (Lot 3) 20%

Price matters most. Expect to compete hard on cost.

Competition

Usually high: a median of 21 bids per contract for this buyer (from 239 awards in the last 12 months).

Framework

Winning puts you on a list of suppliers the buyer can call on; it does not guarantee work. The £3,333,333 is the most the buyer expects to spend across all suppliers over the framework's life, not one contract.

Conditions

  • Suppliers pay a fee of 2% of the value of work won through this framework.

What the notice says

ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements. We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment (including; shredders, laminators, trimmers, guillotines, labelling machines, lumbar/back supports, sit/stand workstations, monitor risers, footrests, laptop stands, and clocks) to meet the needs of the ESPO catalogue only, both for stock into the ESPO warehouse and for…Read the full description
ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements. We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment (including; shredders, laminators, trimmers, guillotines, labelling machines, lumbar/back supports, sit/stand workstations, monitor risers, footrests, laptop stands, and clocks) to meet the needs of the ESPO catalogue only, both for stock into the ESPO warehouse and for direct delivery to ESPO customers. The Framework is divided into 3 lots. Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 17 November 2026. To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 273_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen). Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Should I bid?

Tick what applies to you. Nothing is saved.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.
  4. Send clarification questions before 5pm, Tuesday 10 November 2026.
  5. Make sure your bid arrives before midday, Tuesday 17 November 2026. Late bids are usually rejected.

Lots

LotTradeValue
Office Machines
1 March 2027 to 31 March 2029
What this lot covers

The supply of office machines including but not limited to: • Shredders • Laminators • Trimmers and Guillotines • Labelling machines Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.

Printing£2,333,333
Office Ergonomic Equipment
1 March 2027 to 31 March 2029
What this lot covers

The supply of office ergonomic equipment including but not limited to: • Desk Converters (Sit/Stand Risers) • Monitor risers • Footrests • Laptop stands • Lumbar supports and Ergonomic Seat Cushions • Desktop Mats • Desk Mount Monitor Arms Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.

Furniture£833,333
Clocks
1 March 2027 to 31 March 2029
What this lot covers

The supply of clocks. • Analogue clocks • Digital clocks Products are for delivery to ESPO’s distribution centre, Leicester.

—£166,667

Timeline

  1. Pipeline notice · UK1, notice 041984-2026
  2. Preliminary market engagement notice · UK2, notice 050176-2026
  3. Tender notice · UK4, notice 097761-2026

About the buyer

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From notice 041984-2026 on Find a Tender, first published 7 May 2026, last updated 16 October 2026. We last checked for changes on 16 October 2026.