TenderOppsIndependent tender search
Open16 days left · closes midday, Wednesday 14 October 2026

390_27 Document Management Solutions

Leicestershire County Council, trading as ESPO · Local authority

In brief

Leicestershire County Council, trading as ESPO is looking for suppliers for IT and software and waste work (UK-wide).

It is a framework worth up to £83,333,333 excluding VAT: the most the buyer expects to spend across all suppliers, not one contract.

The contract runs for 2 years, up to 4 years with extensions, starting 16 January 2027.

It is split into 7 lots, so a supplier can bid for part of the work.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at midday, Wednesday 14 October 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
5pm, Friday 25 September 2026
Bids by
midday, Wednesday 14 October 2026

How bids are scored

Price 50% · Non-Price 50%

A balance of quality and price.

Framework

Winning puts you on a list of suppliers the buyer can call on; it does not guarantee work. The £83,333,333 is the most the buyer expects to spend across all suppliers over the framework's life, not one contract.

Conditions

  • Suppliers pay a fee of 1% of the value of work won through this framework.

Tender documents

What the notice says

ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations. We are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents. The Framework is divided into 7 lots. Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders has been extended to 12:00 (12 noon / 12pm) on 14 October 2026. To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportunity 390_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on https://procontract.due-north.com/Opportunities/Index); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen). Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Should I bid?

Tick what applies to you. Nothing is saved.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.
  4. Send clarification questions before 5pm, Friday 25 September 2026.
  5. Make sure your bid arrives before midday, Wednesday 14 October 2026. Late bids are usually rejected.

Lots

LotTradeValue
Electronic Document Scanning and Software
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.

IT services and software, Leisure, culture and events£83,333,333
Document Storage and Retrieval Services
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.

IT services and software, Leisure, culture and events£83,333,333
Total Document Management Solution
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.

IT services and software, Leisure, culture and events£83,333,333
Enhanced Handling and Security Requirements
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.

IT services and software, Leisure, culture and events£83,333,333
Confidential On-Site Shredding
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires suppliers to provide on-site confidential shredding services.

Waste and street cleansing, Leisure, culture and events£83,333,333
Confidential Off-Site Shredding
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires suppliers to provide off-site confidential shredding services.

Waste and street cleansing, Leisure, culture and events£83,333,333
On-Site and Off-Site High Security Shredding to NPSA Standards
16 January 2027 to 15 January 2029
What this lot covers

This Lot requires suppliers to provide high security shredding services to NPSA standards.

Waste and street cleansing, Leisure, culture and events£83,333,333

Timeline

  1. Tender notice · UK4, notice 085271-2026
  2. Tender notice · UK4, notice 089934-2026

About the buyer

Leicestershire County Council, trading as ESPOLast 12 months

Procurements

16

Awards

9

Suppliers it has used most for IT and software

All tenders and awards from Leicestershire County Council, trading as ESPO

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From notice 085271-2026 on Find a Tender, first published 9 September 2026, last updated 23 September 2026. We last checked for changes on 27 September 2026.