Corporate Software & Related Products and Services - ITT

This lot is for the provision of a range of software for the purpose of Financial Management Solutions including but not limited to the following aspects of supply as required by members: • Financial Management Software ensuring usability and accessibility is embedded within the software. • Accurate and reliable financial data processing and reporting in line with sector and legal and HMRC requirements. • Provision for general ledger, forecasting/budgeting, raising of purchase orders and a fully integrated fixed asset module as follows: • Chart of Accounts: Support segments (e.g. entity/school, department, cost centre, project/grant, fund, natural account). • Journals: Standard, recurring, reversal, accruals, allocations; import from CSV/API with validation. • Periods & Close: Monthly/quarterly/year end close workflow; soft and hard close; subledger integration. • Consolidation: Multi entity/MAT consolidation; intercompany eliminations; currency translation (if applicable). • Audit Trail: Immutable posting logs; user/time stamps; change history for CoA and configuration. • Budget Versions: Original, revised, in year forecasts, multi year plans. • Workflow: Distributed budget capture, approval hierarchy, notifications. • Controls: Commitment accounting; budget checks at configurable levels (e.g., cost centre/fund/object). • Supplier Master: Onboarding, due diligence, blocked/approved status, bank account validation. • Requisitions & POs: Budget check, approvals (tiered), partial receipts, 3 way matching (PO, GRN, invoice). • Invoices: E invoicing import (PEPPOL/EDI if used), OCR optional, tolerance thresholds, coding templates. • Payments: BACS/SEPA compatible files, payment runs, remittance advice, holds/disputes. • Billing: Tuition/fees, services, facility hire, grants claims; configurable templates and cycles. • Receipting: Cash, card, online gateway integration; auto allocation to invoices; refunds workflow. • Debt Management: Statements, dunning schedules, payment plans, write off and impairment policies. • Bank Feeds: Import statements (MT940/CSV/API); auto reconciliation rules. • Treasury: Cash positions, sweep accounts, petty cash. • VAT Returns: compliant with MTD (Making Tax Digital) • Payments Security: Dual control, segregation of duties, positive pay (if supported). • Financial Statements: Trial balance, income & expenditure, balance sheet, cash flow, aged AP/AR. • Management Reports: Budget vs actual, commitments, variance analysis, KPI dashboards. • Export & Self Service: Excel/CSV/PDF; role based dashboards; scheduled delivery; API access. • Audit Trail: End to end traceability; immutable logs; query tools. • Segregation of Duties: Configurable workflows; maker checker controls. • Retention & GDPR: Data minimization; configurable retention schedules; subject access/export. • Accessibility: WCAG 2.1 AA UI; keyboard navigation; screen reader support. • System security compliant with all current and future legislation. • A facility to update/upgrade, allowing the member institutions to ‘’future-proof” the system. • Compatibility with Microsoft Office as standard to enable the uploading of journals and download and manipulate/model information. • The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate.

This lot is for the provision of a range of software for the purpose of Human Resource Management Solutions including but not limited to the following aspects of supply as required by members: • Human Resource Software ensuring usability and accessibility is embedded within the software. • Accurate and reliable Human Resource data processing and reporting in line with sector, legal and HMRC requirements. • Facility to analyse, and report, at all levels, including individual, departmental, faculty and Member wide. • “Workflow” flexibilities to include but not limited to absence management procedures. • Reporting, in a format understandable to users with a simple to use integrated report writer capable of enabling users to produce and store high quality and visually presentable reports in a professional standard/layout as appropriate. • The ability to store scanned images of prime documents including but not limited to qualification certificates and DBS documentation. • System security compliant with all current and future legislation. • The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate. • Compliance with all required law and human resource management best practice. • Secure storage and legal compliance of human resource information and associated data in line with GDPR. • Flexible structure, allowing changes in organisational structures to be made easily including but not limited to mergers of organisations. • A facility to update/upgrade, allowing the member institutions to ‘’future-proof” the system. • Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.

This lot is for the provision of a range of software for the purpose of Payroll Systems including but not limited to the following aspects of supply as required by members: • Payroll System Software ensuring usability and accessibility is embedded within the software. • Accurate and reliable human resource data processing and reporting in line with sector and legal and HMRC requirements. • Facility to analyse, and report, at all levels, including individual, departmental, faculty and Member wide. • “Self-service” transactional processes fully automated including but not limited to the ability for individuals to make changes to personnel details, address, and contract details. • “Workflow” flexibilities to include but not limited to absence management procedures. • Reporting, in a format understandable to users with a simple to use integrated report writer capable of enabling users to produce and store high quality and visually presentable reports in a professional standard/layout as appropriate. • The ability to store scanned images of prime documents including but not limited to receipts. • System security compliant with all current and future legislation and best practice. • The security maintenance of the system must satisfy requirements including but not limited to segregation of duties, however there is a need to maintain the flexibility required in a large complex organisation such as a multi academy trusts and not be overly burdensome in its administration for academies, schools, colleges or as appropriate. • Compliance with all required law and best practice. • Secure storage and legal compliance of human resource information and associated data in line with GDPR. • Flexible structure, allowing changes in organisational structures to be made easily, including but not limited to mergers of organisations. • A facility to update/upgrade, allowing the member institutions to ‘’future-proof” the system. • Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.

This lot is for the provision of Management Information Systems including but not limited to the following aspects of supply as required by members: • Management Information Systems (MIS) ensuring usability and accessibility is embedded within the software not limited for use by one or more sectors: primary schools, secondary schools, Multi Academy Trusts (MATs), Colleges and/or Universities. • Provision of tools to effectively organize, evaluate, and manage departments within an organisation or as a whole. • Accurate and reliable Staff and Student data processing and reporting in line with sector and legal requirements. • Accurate and reliable communication tool with the ability to filter including but not limited to communication type and recipient including but not limited for postal, email and text message services. • Facility to analyse, and report, at all levels, including individual student, class, departmental, faculty and organisation wide in a format understandable to users. • Staff and student / guardian portal as required by members. • “Workflow” flexibilities to include but not limited to absence management procedures. • Fully compatible and automated interface with other systems as required by members, including but not limited to Finance Software. • The ability to store scanned images of prime documents, including but not limited to learner enrolment forms, medical forms, and individual student reports. • System security compliant with all current legislation and best practice. • The security maintenance of the system must satisfy requirements including but not limited to segregation of duties. • Compliance with all required law and best practice. • Flexible structure, allowing changes in organisational structures to be made easily, including but not limited to mergers of organisations. • A facility to update/upgrade, allowing the member institutions to ‘’future-proof” the system. • Compatibility with Microsoft Office as standard to enable the uploading of data and download and manipulate/model information.

This lot is for the provision of miscellaneous software systems for the provision of educational management and communication requirements including but not limited to: Communications Software, and / or Appointment Scheduling Software and / or Events Management Software, Classroom Timetabling Software, Survey Software, Attendance Management Software, Admissions Software, Safeguarding Software, Apprenticeship Management Software, Alumni Management Software, Student Recruitment Software, Governor Software and Sector / Business Intelligence, and Document Management Software. Integration Systems that link MIS systems with other relevant software. Data and analytical solutions, project management and / or resource planning (EPM & ERP), compliance and / or risk management software (GRC).

This lot is for the provision of miscellaneous software systems for the provision of learning and / or teaching software, platforms and applications, requirements including but not limited to: • Accurate and reliable learning and teaching software in line with the sector and legal requirements. • System security compliant with all current and future legislation and best practice.

This lot is for the provision of workflow and process automation software systems including but not limited to the following aspects of supply as required by members: Project Management Software, Business Process Management Software, Workflow Automation Tools, Resource Management Software, and Team Collaboration Software, Robotic Process Automation, Automation Platforms, Document Process Automation, AI-driven Process Automation, Service Management & Ticketing Workflow Systems, Chatbot Systems for both academic and administration use. Further to the above Education Sector specific workflow solutions for: • Safeguarding workflows • SEND/ALN case management • Absence & cover allocation workflows • Admissions & enrolment • Assessment review processes

This lot is for the provision of customer relationship management systems including but not limited to the following aspects of supply as required by members: • CRM Software ensuring usability and accessibility is embedded within the software to streamline customer relationship processes. • Accurate and reliable reporting for individual business insights in line with the sector and legal requirements. • System security compliant with all current and future legislation and best practice.

This lot is for the provision of estates management software for the provision of educational management and communication requirements including but not limited to: Computer Aided Facilities Management (CAFM) Systems, and Estates specific Project Management Software and / or Resource Planning (EPM & ERP) Compliance and / or Risk Management Software (GRC). Accommodation and Letting Bookings Software aimed at but not limited to colleges with halls of residents. Contractor / Supplier Management, Stock Control, and Asset Management Software, COSHH Management Software, Health and Safety Software, Estates Compliance Software, Building Management Software to include but not limited to control systems for temperature, lighting and energy management, Onsite Visitor and Staff / Student Management Software, Space Management and Room Booking Software and other facilities management and estates related software. Other Estates software and tools for standalone requirements or as specified by members including but not limited to Estates (and IT, where provided as part of an estates requirement) fault reporting software and systems including ticketing and helpdesk provision as required by members. • Estates Management Software ensuring usability and accessibility is embedded within the software to streamline customer relationship processes. • Software provision to be used in an estate’s capacity ensuring ease of use with the ability to work, organise and share data, documents and files. • Accurate and reliable software in line with the sector and legal requirements. • System security compliant with all current and future legislation and best practice.

Lot 10 is for integrated systems from Lot 1- 9. (To bid for this lot you must be able to provide two or more integrated solutions from Lots 1- 9).