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Framework Agreement for the Provision of CCTV Services

Caerphilly County Borough Council · Local authority

In brief

Caerphilly County Borough Council has announced plans to buy this contract. This is an early notice: there is nothing to bid on yet, but it tells you a tender may follow.

It is a framework worth up to £1,552,000 excluding VAT: the most the buyer expects to spend across all suppliers, not one contract.

The contract runs for 3 years, starting 31 March 2026.

It is split into 5 lots, so a supplier can bid for part of the work.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
5pm, Tuesday 6 January 2026
Bids by
midday, Tuesday 13 January 2026

Competition

Usually high: a median of 6 bids per contract for this buyer (from 12 awards in the last 12 months).

Framework

Winning puts you on a list of suppliers the buyer can call on; it does not guarantee work. The £1,552,000 is the most the buyer expects to spend across all suppliers over the framework's life, not one contract.

What the notice says

Caerphilly County Borough Council is notifying the market of the intention to establish a Framework for CCTV Related Services The purpose of this Framework is to support the Authority to deliver a range of CCTV Related Services such as: - Supplying CCTV Equipment to Council Owned Establishments, - Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the sites. - Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments - Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required - Purchase of Wireless CCTV Equipment for Mobile Deployment Full details shall be confirmed at the time of tender

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.
  4. Send clarification questions before 5pm, Tuesday 6 January 2026.
  5. Make sure your bid arrives before midday, Tuesday 13 January 2026. Late bids are usually rejected.

Lots

LotTradeValue
Supply and installation of CCTV Equipment to Council owned Establishments
31 March 2026 to 30 March 2029
What this lot covers

• This LOT will have a maximum of six providers who will be required to quote for work on a lowest cost to specification mini competition basis based on the specification given by the Lot 5 provider following recommendations being approved by CCBC. Tender documents to be made available once issued.

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Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
31 March 2026 to 30 March 2029
What this lot covers

This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification. The scope of the works for this contract includes comprehensive maintenance service with response to all service requests within 8 hours between the hours of 08.00 and 18.00, Monday to Saturday inclusive and rectification of faults or replacement of parts within 48 hours six days a week. The additional cost for the option of a seven day a week Comprehensive maintenance between the hours of 08.00 and 18.00 should also be given in the fixed price schedule. Tender documents to be made available once issued.

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Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 2)
31 March 2026 to 30 March 2029
What this lot covers

This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification. There are in excess of 100 CCBC sites including schools and depots that may require preventative maintenance. As the type and numbers of CCTV equipment is not known at each site. It may be necessary to respond to faults before and after the preventative visit these will also be on a chargeable basis where appropriate. At the preventative visit it will be necessary for the contractor to carry out the tasks listed under the maintenance specification for camera sites, it is also a requirement to test if installed the full function of the HIK system and any communications that may be in place. Tender documents to be made available once issued.

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Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
31 March 2026 to 30 March 2029
What this lot covers

This Lot will be awarded to a single bidder who will be required to provide detailed specifications and recommendations. Providers shall have a wide range of experience in CCTV and related electronic security systems over a number of years particularly with local authorities. Experience should cover planning, design, costing, project management, certifying projects, commissioning, etc. Tender documents to be made available once issued.

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Purchase of Wireless CCTV Equipment for Mobile Deployment and renewal of network charges for existing cameras.
31 March 2026 to 30 March 2029
What this lot covers

This Lot will be awarded to a single bidder who will be required to provide detailed specifications and recommendations. To provide goods such as CCTV equipment and the renewal of network charges. Tender documents to be made available once issued.

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Timeline

  1. Planned procurement notice · UK3, notice 071591-2025

About the buyer

Procurements

147

Awards

52

Suppliers it has used most

From notice 071591-2025 on Find a Tender, first published 6 November 2025. We last checked for changes on 28 September 2026.