Open20 days left · closes 6pm, Monday 19 October 2026

GWR - Bulk Packed Oils, Lubricants and Greases

First Greater Western Limited · Private utility

In brief

First Greater Western Limited is looking for suppliers for this contract (London, South East, South West).

The estimated value is £2,400,000 excluding VAT.

The contract runs for 1 year, up to 3 years with extensions, starting 1 December 2026.

It is split into 2 lots, so a supplier can bid for part of the work.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at 6pm, Monday 19 October 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by: 6pm, Monday 19 October 2026
Bids by: 6pm, Monday 19 October 2026

How bids are scored

Technical 40% · Commercial 50% · Contract 10%

A balance of quality and price.

Competition

Typical: a median of 5 bids per contract for similar contracts in this region (from 2514 awards in the last 12 months).

Tender documents

Tender documents

What the notice says

Products are required to support are: Lot 1 - Oils, Lubricants and Greases Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval. Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.

Should I bid?

Tick what applies to you. Nothing is saved.

Can you prepare a good bid in 20 days?Leave time for clarification questions and sign-off.
Is a contract of about £2,400,000 a size you can deliver?Buyers often check that your turnover is comfortably larger than the yearly contract value.
Can you deliver in London, South East, South West?Check the delivery locations in the tender documents.
Is one of the 2 lots a good fit?You can usually bid for one lot without bidding for the others.
Are you registered on the Central Digital Platform?You need to be registered to take part under the Procurement Act 2023.
The buyer says this suits small businesses.A good sign if you are an SME, but check the requirements.

How to bid

Read the full notice on Find a Tender, including any tender documents it links to.
Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
Submit your bid through the buyer's e-tendering portal: s2c-uk62.waxdigital.com.
Send clarification questions before 6pm, Monday 19 October 2026.
Make sure your bid arrives before 6pm, Monday 19 October 2026. Late bids are usually rejected.

Lots

Lot	Trade	Value
Oils, Lubricants and Greases 1 December 2026 to 30 November 2027 What this lot covers Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment. Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.	—	£1,000,000
Coolants, Antifreeze, Screenwash and AdBlue 1 December 2026 to 30 November 2027 What this lot covers Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities. Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.	—	£1,400,000

Timeline

18 September 2026Tender notice · UK4, notice 088920-2026

About the buyer

First Greater Western LimitedLast 12 months

Procurements

Awards

Suppliers it has used most

Emeg Group Limited2 contracts
Trans Data Management Ltd2 contracts
ASTRA SIGNS LIMITED - Trading as Astra Group1 contract
Adecco UK Limited1 contract
Amaro Group Ltd1 contract
Apcoa Parking UK Ltd1 contract
Cavendish Place (Eastbourne) T/A SIGNTEK1 contract
Craig & Derricott Limited1 contract

All tenders and awards from First Greater Western Limited

From notice 088920-2026 on Find a Tender, first published 18 September 2026. We last checked for changes on 27 September 2026.