TenderOppsIndependent tender search
AwardedAwarded 23 December 2025

HR and Payroll System (5 Year contract)

East Kent Colleges Group · Education

In brief

East Kent Colleges Group awarded IT and software and recruitment work to Healthboxhr Ltd on 23 December 2025.

The notice gives a value of £425,000 excluding VAT.

The contract runs for 5 years, starting 1 April 2026.

The buyer says it is suitable for small and medium-sized businesses.

Built from the notice's own fields. Always check the official notice before you bid.

What the notice says

As a family of six community-based colleges across East Kent, EKC Group's mission is to play a leading role for East Kent in developing the economic and social prosperity of the communities we serve. The Group's current Human Resources and Payroll system is being phased out by the supplier from 31 March 2026 and this has bought forward a planned procurement exercise for these solutions. The Group employs over 1500 staff and provides HR and payroll services for our sister EKC Schools Trust, which has 700 employees over 15 schools. We have a wholly owned subsidiary that runs a Hotel which has 41 employees and a Tronc Scheme of 51 employees. At present the Group has proprietary software for performance management, leave and expenses claims and a third-party recruitment and onboarding system (e-ploy). Whilst these could be maintained this tender includes the potential to include these elements within the overall software supplied.

Who won

WinnerValueDates
Healthboxhr Ltd (SME)£412,560
23 December 2025 to 22 December 2030

Values as the award notice gives them, excluding VAT where stated.

Timeline

  1. Tender notice · UK4, notice 069642-2025
  2. Tender notice · UK4, notice 070613-2025
  3. Tender notice · UK4, notice 070961-2025
  4. Tender notice · UK4, notice 072391-2025
  5. Tender notice · UK4, notice 072397-2025
  6. Tender notice · UK4, notice 073878-2025
  7. Tender notice · UK4, notice 073956-2025
  8. Tender notice · UK4, notice 074125-2025
  9. Tender notice · UK4, notice 074298-2025
  10. Tender notice · UK4, notice 075248-2025
  11. Contract details notice · UK7, notice 026700-2026

About the buyer

East Kent Colleges GroupLast 12 months

Procurements

3

Awards

2

Suppliers it has used most for IT and software

All tenders and awards from East Kent Colleges Group

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From notice 069642-2025 on Find a Tender, first published 30 October 2025, last updated 24 March 2026. We last checked for changes on 28 September 2026.