Open19 days left · closes midday, Monday 19 October 2026

IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Imperial War Museums · Central government

In brief

Imperial War Museums is looking for suppliers for recruitment work (UK-wide).

The estimated value is £88,750 excluding VAT.

The contract runs for 3 years, up to 4 years with extensions, starting 1 January 2027.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at midday, Monday 19 October 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
4pm, Friday 9 October 2026
Bids by
midday, Monday 19 October 2026

How bids are scored

Contract Management & Account Support 20% · Data Protection & Information Security 20% · Service Capability & Compliance 15% · User Experience & Performance Management 15% · Quantitative Cost Assessment 20% · Pricing Transparency and Value for Money 10%

Quality matters most. You can win without being the cheapest.

Competition

Usually high: a median of 8 bids per contract for this buyer (from 30 awards in the last 12 months).

What the notice says

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also…Read the full description
IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 7UP57S75YK For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7UP57S75YK

Should I bid?

Tick what applies to you. Nothing is saved.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Submit your bid through the buyer's e-tendering portal: www.delta-esourcing.com.
  4. Send clarification questions before 4pm, Friday 9 October 2026.
  5. Make sure your bid arrives before midday, Monday 19 October 2026. Late bids are usually rejected.

Timeline

  1. Tender notice · UK4, notice 091331-2026

About the buyer

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From notice 091331-2026 on Find a Tender, first published 28 September 2026. We last checked for changes on 28 September 2026.