National Gallery Events Supplier Framework

The Gallery requires suppliers who provide event catering services, capable of adapting to a wide range of client expectations, budgets and event formats, providing creative, practical and commercially viable solutions that uphold the Gallery's standards and reputation. All caterers appointed to the framework must deliver both food and beverage experiences of the highest standard, demonstrating excellence in both quality and presentation. Suppliers should prioritise responsibly and sustainably sourced produce and maintain full compliance with all applicable food safety legislation, standards and best practice throughout the supply chain and event delivery process.

The suppliers shall provide a range of floristry services to the Gallery for events. The floral displays supplied shall be of an exceptionally high standard and reflect the Gallery's reputation as one of the most important galleries in the world. Moving floral display within a building of significant national importance and priceless paintings requires suppliers to have and maintain appropriate resources to enable the movement and assembly of in accordance with the Gallery's strict policies and procedures without exception.

The suppliers shall provide a range of technical services to the Gallery, which shall include some or all of: lighting, audio, video, rigging and staging, project management. The suppliers shall have access to a suitable range of products, either as their own stock or via sub-contracted rental. The suppliers shall ensure that all products meet the necessary safety standards for use, and are appropriately maintained.

The Gallery requires suppliers to provide a range of event furniture, capable of adapting to a wide range of client expectations, budgets and event formats, providing creative, practical and commercially viable solutions that uphold the Gallery's standards and reputation. The stock supplied shall be of an appropriate standard and reflect the Gallery's reputation as one of the most important galleries in the world. Moving furniture and setting up décor within a building of significant national importance and priceless paintings requires suppliers to have and maintain appropriate resources to enable the movement and assembly of in accordance with the Gallery's policies and procedures. Staffing levels must be appropriate to the service provided and to enable the quick, efficient and safe installation of the furniture required for the event.

The Gallery requires a range of entertainment options for private and corporate client events as well as to make use of for our own events. The suppliers must be able to respond to a range of briefs and budgets, providing entertainment that is befitting of the Gallery's unique and historic venue. With a 2am licence, often entertainment can run late into the night and the suppliers must be able to provide and manage appropriate levels of staff during the event, maintaining consistently high levels of service throughout.