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Provision of Archive Database Services

The Royal Household · Local or regional public body

In brief

The Royal Household has announced plans to buy IT and software work. This is an early notice: there is nothing to bid on yet, but it tells you a tender may follow.

The notice does not state a value.

The contract runs for 5 years, up to 7 years with extensions, starting 1 June 2027.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Competition

Usually high: a median of 12 bids per contract for this buyer (from 6 awards in the last 12 months).

What the notice says

The Royal Household, including the Royal Collection Trust, may require the provision of a Digital Archive Management System. This may be delivered as a single provider solution or through a combination of integrated offerings. The required capabilities include: •the ability to describe and administer the archive collection irrespective of the format of the records; •the ingestion, secure storage and long-term management and preservation of digitised and born digital records; •controlled publication of catalogue descriptions and digital assets and provide effective search and discovery tools. To support a possible future procurement activity, the team is seeking information from suppliers to enable initial knowledge-gathering about available software solutions and inform our requirements. Please note that part of the aim of the exercise is to decide on the budget for the contract, so no budget estimate is available at this time.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.

Timeline

  1. Preliminary market engagement notice · UK2, notice 046587-2026

About the buyer

The Royal HouseholdLast 12 months

Procurements

15

Awards

10
All tenders and awards from The Royal Household

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From notice 046587-2026 on Find a Tender, first published 20 May 2026. We last checked for changes on 28 September 2026.