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Asset Management System

Cleveland Fire Authority · Local authority

In brief

Cleveland Fire Authority has announced plans to buy IT and software work. This is an early notice: there is nothing to bid on yet, but it tells you a tender may follow.

The notice does not state a value.

The contract runs for 3 years, up to 5 years with extensions, starting 1 April 2026.

The buyer says it is suitable for small and medium-sized businesses.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Competition

Typical: a median of 4 bids per contract for IT and software contracts in this region (from 115 awards in the last 12 months).

What the notice says

In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. Any Asset Management System proposed must be capable of the management of the following service areas: Fleet Management Operational Equipment Management Property Asset Management ICT Asset Management Any system proposed must Initially achieve (but not limited to) the following: - Storage of all vital asset information - Planning scheduled maintenance and testing of assets to include ad hoc / daily testing - Management of defects, including an escalation process for urgency - Full integration with stock allocation…Read the full description
In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. Any Asset Management System proposed must be capable of the management of the following service areas: Fleet Management Operational Equipment Management Property Asset Management ICT Asset Management Any system proposed must Initially achieve (but not limited to) the following: - Storage of all vital asset information - Planning scheduled maintenance and testing of assets to include ad hoc / daily testing - Management of defects, including an escalation process for urgency - Full integration with stock allocation linked to current stock and ordering systems - History tracking of asset maintenance and testing - Fully integrated electronic servicing / maintenance sheets - Full electronic access via tablet from any location with internet access - Access by multiple users at any time from any location - Automatic assignment of work to a user / location in line with the scheduled maintenance plan - Full integration with CFB's current Finance and Procurement system (Integra) - Standard and ad hoc production of various reports against any/all data held within the system - Compatibility with QR codes for asset identification - A user-friendly interface, appropriate for various levels of user from Technician to Company Director.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.

Timeline

  1. Preliminary market engagement notice · UK2, notice 063567-2025

About the buyer

Cleveland Fire AuthorityLast 12 months

Procurements

26

Awards

9

Suppliers it has used most for IT and software

All tenders and awards from Cleveland Fire Authority

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From notice 063567-2025 on Find a Tender, first published 9 October 2025. We last checked for changes on 28 September 2026.