Closing soon2 days left · closes 2pm, Wednesday 30 September 2026

EPOS system for Carmarthenshire County Council's leisure service

Carmarthenshire County Council · Local authority

In brief

Carmarthenshire County Council is looking for suppliers for catering and IT and software work (Wales).

The estimated value is £75,000 excluding VAT.

The contract runs for 3 years, up to 5 years with extensions, starting 14 October 2026.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at 2pm, Wednesday 30 September 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
2pm, Wednesday 23 September 2026
Bids by
2pm, Wednesday 30 September 2026

How bids are scored

Quality criteria 40% · Cost criteria 60%

Price matters most. Expect to compete hard on cost.

Competition

Usually high: a median of 7.5 bids per contract for this buyer (from 40 awards in the last 12 months).

What the notice says

THIS IS A RETENDER TO OCID ocds-h6vhtk-058a17 Carmarthenshire County Council Healthy Communities & Public Protection Service are looking to procure an EPOS system that is multifunctional and can operate across several facilities. The system should be able to manage both catering and retail operations as well as having the capability to offer additional functionality detailed in the specification below, to help facilities manage their daily financial transactions with a key driver being to reduce costs, drive sales and deliver better customer service. The EPOS system will be installed in cafés and restaurants within leisure-based facilities such as leisure centres, country parks, small hotel, museums, art venues and theatres. The system will be expected to help facilitate the daily operation of such venues to varying degrees, the capability to tailor the system set up based on a venues requirement will be an important factor (i.e. some facilities will only require an EPOS to run F&B and retail sales, where another may need to be able to facilitate F&B, Retail, Ticketing and Membership capability etc.). The ability to manage facility admissions, retail sales, daily stock management and provide comprehensive real time back-office management data are just some of the key functionalities expected of the system.

Should I bid?

Tick what applies to you. Nothing is saved.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Submit your bid through the buyer's e-tendering portal: etenderwales.ukp.app.jaggaer.com.
  4. Send clarification questions before 2pm, Wednesday 23 September 2026.
  5. Make sure your bid arrives before 2pm, Wednesday 30 September 2026. Late bids are usually rejected.

Timeline

  1. Tender notice · UK4, notice 085515-2026

About the buyer

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From notice 085515-2026 on Find a Tender, first published 9 September 2026. We last checked for changes on 27 September 2026.