Greenham Control Tower - New Roofs

We tendered via the Government's Find a Tender portal. Public procurement organisation number (PPON) PLPW-3935-YGNQ https://www.find-tender.service.gov.uk/Notice/038579-2026 Description The Contracting Authority invites tenders from suitably qualified contractors for the inspection, repair, and partial refurbishment of existing flat roof areas on Greenham Control Tower. The guttering needs replacing. There is also redundant utility pipework around the building that needs removing. Works include removal of defective coverings, substrate repairs, installation of upgraded insulation and waterproofing systems, improvement of falls and drainage, and all associated detailing to deliver a compliant and watertight roof system to current UK standards. CPV Classifications 45200000 - Works for complete or part construction and civil engineering work 50700000 - Repair and maintenance services of building installations 71500000 - Construction-related services Contract Awarded to Salnor Roofing Services Limited. Unit 6, Old Aylesfield Buildings, Froyle Road, Alton, Hampshire GU34 4BY http://www.salnorroofing.co.uk/ An SME organisation. Company number 04391436 https://find-and-update.company-information.service.gov.uk/company/04391436 Contract Details 14th October 2026 Greenham Parish Council met and discussed the Control Tower Working Groups recommendations and awarded the contract subject to the successful completion of the Listed Buildings Consent process by Salnor. It is hoped that the works will commence in early Spring. The highest tender was £94,647, the lowest £52,495 The original award was for £85,757 + VAT. Additional works are needed and a budget has been set at £150,823.61 + VAT The tender was awarded following and Open Process based on the Most Economically Advantageous Tender (MEAT) basis: Price: 30% Technical Quality & Methodology: 40% Experience & Team: 20% Programme & Risk Management: 10% The tender was launched 12th March and new information added 28th April. The combined number of views was over 1,000 31 organisation showed an interest before the deadline of 15th May 14 completed a site survey 10 tenders were submitted, all from UK, 1 disqualified as no site survey completed 3 were then disqualified due to quality of tenders 6 went through the MEAT process 2 made the shortlist following a meeting of the Working Group 22nd September WG Meeting Ken, Phil, Tori and Jon. Ken was adamant that purely painting the roof with the heritage solution was not adequate, that trying to insulate from the underside would create condensation, cause problems and insulation was required on the roof for the longer term. Phil agreed. We came up with a series of relevant questions to ask the potential contractor. They were sent over and a meeting arranged for the 1st October to discuss. 1st October Meeting with Contractor Ken, Phil, Tori, Mark (contractor) and Jon. Questions asked, contractor to send over further costs for Full Council approval. The contractor is happy to work with Phil on the paperwork for the Listed Building Consent. Agreed at Full Council on 14th October 2026 26OCT-18 TO AGREE CONTRACTOR FOR CONTROL TOWER ROOF Working Group to share their recommendation and for council to decide the way forward. PROPOSED: Chair SECONDED: Cllr Neal RESOLVED: PROPOSED that the Council NOTES that: 1/ Its power to carry out the works is section 111 of the Local Government Act 1972, as incidental to its ownership of the Control Tower (Financial Regulation 5.2). 2/ The tenders were invited and received through the electronic process agreed at resolution 26MAR-14, using a dedicated, monitored email address (Financial Regulations, Appendix 1, paragraphs 2 and 4). 3/ The new steps in part (c) extend an existing contract (Financial Regulation 5.12.3), and part (c) gives the reason for not seeking other quotes (Financial Regulation 5.13). 4/ The funds are available, as shown in the September 2026 bank reconciliation and statement of reserves approved at item 26OCT-9.2 (Financial Regulation 5.19), and regulation 59C of the Community Infrastructure Levy (CIL) Regulations 2010 allows the CIL to be spent on these works. 5/ Schedule 1, paragraph 10.1 of the lease of 4 June 2018 places the repairing obligation on Greenham Control Tower Ltd, and the works protect a Grade II listed building that the Council owns. and RESOLVES to: (a) appoint Salnor Roofing Services Ltd to carry out the Control Tower roof works for £88,823.61 plus VAT, being its tender price and additional items N to Q; (b) authorise up to a further £3,250 + VAT for freestanding scaffold, if the scaffold cannot be tied into the building; (c) add new steps to the pink and purple roofs to Salnor's contract, up to £28,750 plus VAT once Salnor gives a firm price, without seeking other quotes, because one contractor for both the roof and the steps protects the 25-year roof guarantee; (d) authorise a contingency of up to £30,000 + VAT, with the Clerk to instruct items of up to £5,000 each and report them to the next meeting; (e) place no order until Listed Building Consent and Building Regulations approval have been granted; (f) fund the works, up to £150,823.61 + VAT, from the CIL reserve, reallocated from the Diamond Community Build, with the balance from the Greenham Control Tower Contingency Fund; and (g) carry out the works as owner, without seeking to recover the cost from Greenham Control Tower Ltd. On behalf of Greenham Parish Council J. Davey Jon Davey, Clerk Greenham Parish Council