Open10 days left · closes 2pm, Thursday 8 October 2026

Housing and Asset Management System (HAMS)

Oxford City Council · Local authority

In brief

Oxford City Council is looking for suppliers for IT and software work (South East).

The estimated value is £12,000,000 including VAT.

The contract runs for 10 years, up to 15 years with extensions, starting 1 February 2027.

It is split into 2 lots, so a supplier can bid for part of the work.

Bids close at 2pm, Thursday 8 October 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Bids by: 2pm, Thursday 8 October 2026

How bids are scored

Quality 70% · Price 20% · Social Value 10%

Quality matters most. You can win without being the cheapest.

Competition

Usually high: a median of 6.5 bids per contract for this buyer (from 8 awards in the last 12 months).

What the notice says

The principal aim of this procurement is to appoint one or more suitably qualified and experienced suppliers to provide a modern, secure and scalable cloud-based Housing and Asset Management System (Lot 1) and/or Repairs and Maintenance System (Lot 2), together with all associated implementation, migration, integration, training, support and account management services.

Should I bid?

Tick what applies to you. Nothing is saved.

Can you prepare a good bid in 10 days?Leave time for clarification questions and sign-off.
Is a contract of about £12,000,000 a size you can deliver?Buyers often check that your turnover is comfortably larger than the yearly contract value.
Can you deliver in South East?Check the delivery locations in the tender documents.
Is one of the 2 lots a good fit?You can usually bid for one lot without bidding for the others.
Are you registered on the Central Digital Platform?You need to be registered to take part under the Procurement Act 2023.

How to bid

Read the full notice on Find a Tender, including any tender documents it links to.
Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
Follow the submission instructions in the notice; it does not name an e-tendering portal.
Make sure your bid arrives before 2pm, Thursday 8 October 2026. Late bids are usually rejected.

Lots

Lot	Trade	Value
Housing and Asset Management System 1 February 2027 to 31 January 2037 What this lot covers An integrated, cloud-based solution that supports operational, strategic and regulatory activities across housing services. The solution will replace existing legacy technologies, simplify the application landscape and provide a single, trusted source of information for residents, households, properties, assets and associated service activities.	IT services and software	£6,666,666
Repairs and Maintenance system 1 February 2027 to 31 January 2037 What this lot covers Software, implementation services, data migration, integration services, training, testing, support and ongoing account management for a repairs and maintenance system.	IT services and software	£3,333,333

Timeline

15 April 2026Preliminary market engagement notice · UK2, notice 034337-2026
3 September 2026Tender notice · UK4, notice 083575-2026

Last time this was bought

Event Management Booking System

Won by: Artifax Software Limited
Awarded: 25 February 2026
Value: Not stated, or split across lots
Contract ends: 1 March 2029

Matched on Oxford City Council, the type of work and the title; it may be a related contract rather than the same one. Check the notice to be sure.

About the buyer

Oxford City CouncilLast 12 months

Procurements

152

Awards

110

Suppliers it has used most for IT and software

Artifax Software Limited1 contract
Conscia Group UK Ltd1 contract
Embridge Consulting (UK) Limited1 contract
Fivium Ltd1 contract
Huume Ltd1 contract

All tenders and awards from Oxford City Council

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From notice 034337-2026 on Find a Tender, first published 15 April 2026, last updated 3 September 2026. We last checked for changes on 28 September 2026.