NCC1730 Bulk Vehicle Fuel Management System tender, Northumberland County Council (closes 25 Nov 2026)

In brief

Northumberland County Council is looking for suppliers for IT and software work (North East).

The notice does not state a value.

The contract runs for 5 years, starting 7 December 2026.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at midday, Wednesday 25 November 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by: midday, Friday 20 November 2026
Bids by: midday, Wednesday 25 November 2026

Competition

Usually low: a median of 2 bids per contract for this buyer (from 8 awards in the last 12 months).

Tender documents

Suppliers are to access the opportunity via the e-tendering portal OPEN to access the RFQ.

What the notice says

This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas: • Fuel dispensing control and transaction recording across all bulk fuel sites. • Access control for vehicles and drivers using RFID, card-based and future nozzle-based options. • 24/7 unmanned operation with local transaction storage and automatic synchronization. • Remote monitoring and control of fuel dispensing equipment. • Real-time tank monitoring and stock management. • Book stock versus gauge stock comparison and discrepancy detection. • Alarm…Read the full description

This procurement covers the supply, installation, configuration, integration and support of a Fuel Management System to be used by the Council's Fleet Service and authorised Council users. The system is required to support the following areas: • Fuel dispensing control and transaction recording across all bulk fuel sites. • Access control for vehicles and drivers using RFID, card-based and future nozzle-based options. • 24/7 unmanned operation with local transaction storage and automatic synchronization. • Remote monitoring and control of fuel dispensing equipment. • Real-time tank monitoring and stock management. • Book stock versus gauge stock comparison and discrepancy detection. • Alarm and notification for abnormal losses, suspicious activity, equipment issues and faults. • Management of Diesel, Unleaded Petrol and AdBlue. • Support for dual-nozzle pumps, shared tanks and up to four pumps per terminal. • Integration with ERP system, fuel card providers, fleet management systems, telematics systems and BI tools. • Reporting and management information including carbon reporting, usage trends, MPG and exception reports. • Full audit trail and role-based access control. • Unlimited authorised users with web-based access. • Hardware supply, installation, commissioning and ongoing maintenance. • System administrator training and ongoing support. • Scalability to support future AdBlue tanks and additional sites, tanks, pumps or access-control technologies.

Should I bid?

Tick what applies to you. Nothing is saved.

Can you prepare a good bid in 12 days?Leave time for clarification questions and sign-off.
Is the size of the work right for you?The notice does not state a value; the tender documents may.
Can you deliver in North East?Check the delivery locations in the tender documents.
Are you registered on the Central Digital Platform?You need to be registered to take part under the Procurement Act 2023.
The buyer says this suits small businesses.A good sign if you are an SME, but check the requirements.

How to bid

Read the full notice on Find a Tender, including any tender documents it links to.
Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
Submit your bid through the buyer's e-tendering portal: www.open-uk.org.
Send clarification questions before midday, Friday 20 November 2026.
Make sure your bid arrives before midday, Wednesday 25 November 2026. Late bids are usually rejected.

Timeline

12 November 2026Tender notice · UK4, notice 107465-2026

About the buyer

Northumberland County CouncilLast 12 months

Procurements

134

Awards

91

Suppliers it has used most for IT and software

Access UK Limited1 contract
Gartner UK Limited1 contract
Idox Software Ltd1 contract
Lightspeed Systems (Europe) Limited1 contract
Mastek Systems Company Ltd1 contract

All tenders and awards from Northumberland County Council

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