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Pan Government Records Management Contract

Ministry of Defence · Central government

In brief

Ministry of Defence has announced plans to buy leisure and events work. This is an early notice: there is nothing to bid on yet, but it tells you a tender may follow.

The estimated value is £250,000,000 excluding VAT.

The contract runs for 10 years, up to 12 years with extensions, starting 7 December 2028.

The buyer says it is suitable for small and medium-sized businesses.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Competition

Usually low: a median of 2 bids per contract for this buyer (from 88 awards in the last 12 months).

What the notice says

The Ministry of Defence currently manages a Pan-Government Public Private Partnership (PPP) contract for the storage, management, and transportation of public records. This contract, known as the Pan-Government Records Management Contract (PGRMC), is utilised by 20 Other Government Departments (OGDs) and Arms-Length Bodies (ALBs). A portion of the records managed under this arrangement are classified as SECRET, with the remainder classified up to OFFICIAL-SENSITIVE. With the existing contract set to expire in 2028, the MOD, in collaboration with other government departments, is actively considering its approach to re-procuring these critical services and to that aim is undetakening preliminay market engagement in Novembe 2025. The key elements of the requirement are: • Secure Storage • Management of Records • Transport of Records • Scanning Services • Bulk Destruction of Records

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.

Timeline

  1. Preliminary market engagement notice · UK2, notice 072098-2025
  2. Pipeline notice · UK1, notice 072844-2025

About the buyer

Ministry of DefenceLast 12 months

Procurements

602

Awards

338

Suppliers it has used most for leisure and events

All tenders and awards from Ministry of Defence

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From notice 072098-2025 on Find a Tender, first published 7 November 2025, last updated 11 November 2025. We last checked for changes on 28 September 2026.