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PR352025 Planned Preventative Maintenance

Exeter City Council · Local authority

In brief

Exeter City Council was looking for suppliers for building maintenance and architecture and engineering work. Bidding has closed and no award has been published yet.

The estimated value is £2,000,000 excluding VAT.

The contract runs for 4 years, up to 8 years with extensions, starting 1 October 2026.

It is split into 2 lots, so a supplier can bid for part of the work.

The buyer says it is suitable for small and medium-sized businesses.

Built from the notice's own fields. Always check the official notice before you bid.

What the notice says

Exeter City Council is undertaking this procurement to establish a 4-year Planned Preventative Maintenance (PPM) contract ,with up to 4 further 12-month extensions, covering all Council service areas under a single tender, structured into two Lots: Lot 1 – Mechanical, Electrical & F-Gas • Electrical systems (e.g. switchgear testing, thermography, controls & automation) • Mechanical services (heating, ventilation, air conditioning, water systems, gas) • F-Gas and refrigeration systems Lot 2 – Specialist Compliance Services • Life safety systems (e.g. fire/smoke dampers, air quality, gas detection) • Standby power, protection equipment, and calibration services • Ventilation systems, duct cleaning, and waste pumps The purpose of this procurement is to ensure the effective, efficient, and compliant maintenance of Council assets, reducing reactive repairs and extending asset life through proactive servicing.

Lots

LotTradeValue
Mechanical, Electrical & F-Gas
1 October 2026 to 30 September 2030
What this lot covers

This Lot covers the core Mechanical and Electrical (M&E) services across the Council's assets, including statutory inspection and testing and reactive works.

Building maintenance and repairs, Architecture and engineering£1,500,000
Specialist Compliance Services
1 October 2026 to 30 September 2030
What this lot covers

This Lot covers the more specialist areas across the Council's assets such as refrigeration, ventilation and fire dampers.

Building maintenance and repairs£500,000

Timeline

  1. Preliminary market engagement notice · UK2, notice 069825-2025
  2. Preliminary market engagement notice · UK2, notice 069829-2025
  3. Planned procurement notice · UK3, notice 059112-2026
  4. Tender notice · UK4, notice 060019-2026

About the buyer

Exeter City CouncilLast 12 months

Procurements

54

Awards

33

Suppliers it has used most for building maintenance

All tenders and awards from Exeter City Council

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From notice 069825-2025 on Find a Tender, first published 30 October 2025, last updated 25 June 2026. We last checked for changes on 28 September 2026.