Closed

Records Management System Gen 2

The Police, Fire and Crime Commissioner for Essex · Police and fire

In brief

The Police, Fire and Crime Commissioner for Essex was looking for suppliers for IT and software work. Bidding has closed and no award has been published yet.

It is a framework worth up to £450,000,000 excluding VAT: the most the buyer expects to spend across all suppliers, not one contract.

The contract runs for 10 years, up to 15 years with extensions, starting 16 October 2026.

It is split into 2 lots, so a supplier can bid for part of the work.

Built from the notice's own fields. Always check the official notice before you bid.

What the notice says

This project will look to procure a replacement Records Management System (RMS), for the following 7 Forces: Bedfordshire, Cambridgeshire, Hertfordshire, Kent, Essex, Norfolk & Suffolk. The current RMS is widely used as a day-to-day business tool covering the functions of Investigation (Crime) Management; Intelligence and Defendant Management (Custody and Case Preparation). This is a critical system for Forces.

Lots

Lot	Trade	Value
RMS and Associated Services to 7F 16 October 2026 to 15 October 2036 What this lot covers Records Management Solution (RMS) and Associated Services to the specifically named Authorities: • Kent Police • Essex Police • Norfolk Police • Suffolk Police • Bedfordshire Police • Cambridgeshire Police • Hertfordshire Police	IT services and software	£100,000,000
RMS and Associated Services to all other UK Police Forces 16 October 2026 to 15 October 2036 What this lot covers Records Management Solution and Associated Services to all other UK Police Forces	IT services and software	£350,000,000

Timeline

30 September 2025Tender notice · UK4, notice 061053-2025

About the buyer

The Police, Fire and Crime Commissioner for EssexLast 12 months

Procurements

Awards

Suppliers it has used most for IT and software

Mark43 UK Limited1 contract

All tenders and awards from The Police, Fire and Crime Commissioner for Essex

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From notice 061053-2025 on Find a Tender, first published 30 September 2025. We last checked for changes on 27 September 2026.