Closing soon18 hours left · closes 5pm, Friday 13 November 2026

Registration Services Booking and Management System

Herefordshire Council · Local authority

In brief

Herefordshire Council is looking for suppliers for IT and software work (West Midlands).

The estimated value is £200,000 excluding VAT.

The contract runs for 5 years, up to 75 months with extensions, starting 23 December 2026.

Bids close at 5pm, Friday 13 November 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by: 5pm, Tuesday 3 November 2026
Bids by: 5pm, Friday 13 November 2026

How bids are scored

Quality 70% · Price 30%

Quality matters most. You can win without being the cheapest.

Competition

Usually high: a median of 7 bids per contract for this buyer (from 27 awards in the last 12 months).

The buyer expects to buy this again around November 2032.

What the notice says

The Authority is seeking to procure a Registration Services Booking and Management System to support the end-to-end administration of registration appointments, ceremonies, customer self-service, payments, reporting and associated service management activities

Should I bid?

Tick what applies to you. Nothing is saved.

Can you prepare a good bid in 0 days?That is tight, especially for a first bid with this buyer.
Is a contract of about £200,000 a size you can deliver?Buyers often check that your turnover is comfortably larger than the yearly contract value.
Can you deliver in West Midlands?Check the delivery locations in the tender documents.
Are you registered on the Central Digital Platform?You need to be registered to take part under the Procurement Act 2023.

How to bid

Read the full notice on Find a Tender, including any tender documents it links to.
Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
Follow the submission instructions in the notice; it does not name an e-tendering portal.
Send clarification questions before 5pm, Tuesday 3 November 2026.
Make sure your bid arrives before 5pm, Friday 13 November 2026. Late bids are usually rejected.

Timeline

16 October 2026Tender notice · UK4, notice 098088-2026
20 October 2026Tender notice · UK4, notice 099189-2026

Last time this was bought

EDRMS System for Herefordshire Council

Won by: Wavenet Limited
Awarded: 13 August 2026
Value: £211,133
Contract ends: 30 June 2028

Matched on Herefordshire Council, the type of work and the title; it may be a related contract rather than the same one. Check the notice to be sure.

About the buyer

Herefordshire CouncilLast 12 months

Procurements

135

Awards

102

Suppliers it has used most for IT and software

All tenders and awards from Herefordshire Council

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From notice 098088-2026 on Find a Tender, first published 16 October 2026, last updated 20 October 2026. We last checked for changes on 20 October 2026.