Framework for the Supply and Maintenance of Gym and Studio Equipment - 289-NYC-RS
The North Yorkshire Council · Local authority
In brief
The North Yorkshire Council is looking for suppliers for construction work (Yorkshire and the Humber).
It is a framework worth up to £5,833,333 excluding VAT: the most the buyer expects to spend across all suppliers, not one contract.
The contract runs for 4 years, up to 71 months with extensions, starting 1 February 2027.
It is split into 4 lots, so a supplier can bid for part of the work.
The buyer says it is suitable for small and medium-sized businesses.
Bids close at midday, Friday 16 October 2026.
Built from the notice's own fields. Always check the official notice before you bid.
Can I win this?
Key dates
- Questions by
- 5pm, Friday 9 October 2026
- Bids by
- midday, Friday 16 October 2026
How bids are scored
Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration
Equipment Design, Functionality and Innovation 15% · Digital Solutions 20% · Gym Design, Layout & Project Delivery 20% · Service and Maintenance 10% · Social Value & Environmental Sustainability 5% · Price 30%
Quality matters most. You can win without being the cheapest.
Lot 2 – Strength Equipment
Equipment Design, Functionality and Innovation 20% · Gym Design, Layout & Project Delivery 25% · Service and Maintenance 15% · Social Value & Environmental Sustainability 10% · Price 30%
Quality matters most. You can win without being the cheapest.
Lot 3 – Functional and Studio Equipment
Equipment Design, Functionality and Innovation 20% · Gym Design, Layout & Project Delivery 25% · Service and Maintenance 15% · Social Value & Environmental Sustainability 10% · Price 30%
Quality matters most. You can win without being the cheapest.
Lot 4 – Group Cycle Bikes (Studios)
Equipment Design, Functionality and Innovation 15% · Digital Solutions 20% · Gym Design, Layout & Project Delivery 20% · Service and Maintenance 10% · Social Value & Environmental Sustainability 5% · Price 30%
Quality matters most. You can win without being the cheapest.
Competition
Usually high: a median of 21 bids per contract for this buyer (from 126 awards in the last 12 months).
Framework
Winning puts you on a list of suppliers the buyer can call on; it does not guarantee work. The £5,833,333 is the most the buyer expects to spend across all suppliers over the framework's life, not one contract.
What the notice says
The Authority intends to appoint one or more appropriately qualified and experienced suppliers to deliver the design, supply, delivery, installation, commissioning, maintenance, and ongoing support of commercial gym and studio equipment across its portfolio of leisure and wellbeing facilities. The framework will enable the renewal and enhancement of fitness services across a range of sites operated or commissioned by the Authority. The scope includes, but is not limited to: • Cardiovascular equipment • Strength training equipment (pin selected, plate loaded, racks, benches and free weights) • Functional training and conditioning equipment • Associated digital platforms where applicable •…Read the full description
Should I bid?
Tick what applies to you. Nothing is saved.
How to bid
- Read the full notice on Find a Tender, including any tender documents it links to.
- Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
- Submit your bid through the buyer's e-tendering portal: uk.eu-supply.com.
- Send clarification questions before 5pm, Friday 9 October 2026.
- Make sure your bid arrives before midday, Friday 16 October 2026. Late bids are usually rejected.
Lots
| Lot | Trade | Value |
|---|---|---|
| Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration 1 February 2027 to 31 January 2031 What this lot covers• Cardio equipment must include touchscreen options, available across all primary equipment types, including treadmills, ellipticals, upright and recumbent bikes, climbers, and equivalent cardiovascular equipment. • Pin selected machines must include a user display. • Cardio & Pin Selected equipment must have integration or configurable with a single digital fitness platform including mobile application. • Suppliers shall provide energy-efficient equipment options and identify any self-powered solutions available within their product range. • Single digital platform must have integration with body composition analysis equipment | Construction | £3,433,333 |
| Lot 2 – Strength Equipment 1 February 2027 to 31 January 2031 What this lot covers• Plate loaded machines • Racks, benches and frames • Free weights including dumbbells, barbells, Olympic bars, grip discs and bumper plates • Cable machines • Associated accessories for the above-named equipment | — | £1,000,000 |
| Lot 3 – Functional and Studio Equipment 1 February 2027 to 31 January 2031 What this lot coversFunctional Equipment • Functional training equipment and accessories suitable for individual, small group and circuit based training • Modular rigs, frames and functional training systems designed to support scalable and adaptable workout formats • Supply of 3rd Party Equipment for individual equipment such as rowers, ski ergs watt / assault bikes or own brand equivalent Studio Equipment • Functional studio based equipment to support group exercise and holistic training activities for a broad range of users and abilities, with options to support progression, regression and safe independent use • Storage solutions for a wide range of equipment, including wall mounted and freestanding | — | £700,000 |
| Lot 4 – Group Cycle Bikes (Studios) 1 February 2027 to 31 January 2031 What this lot covers• Group cycle bikes designed for use within dedicated indoor cycling studios and programmed group exercise environments • Commercial grade equipment suitable for high frequency, instructor led and virtual cycling sessions • Provision of an enhanced digital experience, incorporating instructor-led and virtual class content and personal fitness tracking functionality. This will be considered an added value feature rather than a mandatory requirement. • Provision of accredited training opportunities relating to the group cycle offer and digital experience described above. This will be considered an added value feature rather than a mandatory requirement. | — | £650,000 |
Timeline
- Preliminary market engagement notice · UK2, notice 010504-2026
- Pipeline notice · UK1, notice 048379-2026
- Tender notice · UK4, notice 088717-2026
About the buyer
Procurements
499Awards
365Suppliers it has used most for construction
- Thomas Armstrong (Construction) Ltd3 contracts
- Wilf Noble Construction & Plant Hire Limited3 contracts
- Kingfisher Upvc Windows & Doors Limited2 contracts
- Swarco UK & Ireland Ltd2 contracts
- Telent Technology Services Ltd2 contracts
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From notice 010504-2026 on Find a Tender, first published 5 February 2026, last updated 18 September 2026. We last checked for changes on 28 September 2026.