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HR and Payroll System

Loughborough University · Local authority

In brief

Loughborough University has announced plans to buy IT and software and recruitment work. This is an early notice: there is nothing to bid on yet, but it tells you a tender may follow.

The estimated value is £2,000,000 including VAT.

The contract runs for 5 years, starting 1 October 2028.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Competition

Usually high: a median of 14 bids per contract for this buyer (from 10 awards in the last 12 months).

What the notice says

The primary aim of the project is to deliver a reliable, sustainable HRM solution which will meet the long-term needs of the university. The project will provide a system that supports and improves operational efficiency and user experience – including through the step change in the self service functionality for both managers and employees. Our objectives are to deliver a meaningful evolution in HR business processes, refining them as appropriate, and to ensure that our systems are future-fit, whilst ensuring continuity of essential services such as payroll through any change or transition. User facing services such as leave or absence requests need to be efficient and effective, with…Read the full description
The primary aim of the project is to deliver a reliable, sustainable HRM solution which will meet the long-term needs of the university. The project will provide a system that supports and improves operational efficiency and user experience – including through the step change in the self service functionality for both managers and employees. Our objectives are to deliver a meaningful evolution in HR business processes, refining them as appropriate, and to ensure that our systems are future-fit, whilst ensuring continuity of essential services such as payroll through any change or transition. User facing services such as leave or absence requests need to be efficient and effective, with effective workflows for compliance and approval that reduce the administrative effort required. All self service functionality used by either employees or managers is expected to be intuitive, consistent and accessible for all such staff. The following employee lifecycle activities are within the scope for consideration: Organisation structure, establishment control, recruitment, onboarding, workforce relations, case management, timesheet, casual management, employee changes, payroll management, offboarding The university currently uses 3 separate systems to manage the casual, adhoc and rostered workforce in the university, and one aim of the project is to simplify and improve the user experience for such employees and managers for such by implementing rationalised processes, using the HRM system functionality wherever possible. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Time-accounting-or-human-resources-software-package./FU4935739Z To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/FU4935739Z

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.

Timeline

  1. Preliminary market engagement notice · UK2, notice 057376-2026

About the buyer

  1. CCM1379 - OHU Software

    The Police and Crime Commissioner for LincolnshireNorth East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South WestIT services and software, Social and domiciliary care

    Closing soon19 hours leftSuitable for SMEsSmall contract

    £82kestimated
  2. The provision of NRT, E-Cigarettes and Stop Smoking Medication Solution

    Leicester City CouncilEast MidlandsSocial and domiciliary care, Medical equipment and supplies

    Closing soon31 hours leftSuitable for SMEs

    £305kestimated
  3. Royal Navy Museums Broadband Services

    National Museum of the Royal NavyNorth East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West, Northern IrelandIT services and software

    Closing soon6 days left2 lotsSuitable for SMEs

    £250kestimated
  4. Technical Implementation Partner & Business Change Partner (DASP)

    NHS Blood and TransplantNorth East, North West, East Midlands, West Midlands, East of England, South East, South WestIT services and software, Management consultancy

    Closing soon6 days leftLow competition2 lotsSuitable for SMEs

    £9.17mestimated
  5. Framework Agreement for Connectivity Services for Educational Establishments

    Norfolk County CouncilEast Midlands, East of EnglandIT services and software

    Open9 days leftFramework

    £1.5mframework ceiling

From notice 057376-2026 on Find a Tender, first published 18 June 2026. We last checked for changes on 28 September 2026.