Open8 days left · closes 5pm, Tuesday 6 October 2026

Replacement Contract Management, Billing and Invoicing System

Kent County Council (t/a Procurement Services) · Local authority

In brief

Kent County Council (t/a Procurement Services) is looking for suppliers for IT and software work (South East).

The estimated value is £600,000 excluding VAT.

The contract runs for 8 years, starting 1 February 2027.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at 5pm, Tuesday 6 October 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by: 5pm, Tuesday 29 September 2026
Bids by: 5pm, Tuesday 6 October 2026

How bids are scored

Price 30% · Quality 60% · Social Value 10%

Quality matters most. You can win without being the cheapest.

What the notice says

The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements. The replacement solution must include: •Cloud based SaaS solution hosted in the UK •Single Sign On using the corporate identity provider •Multi Factor Authentication •Role based access control •API functionality for system integration •Quotation creation and product configuration •Contract creation and management •Contract-driven billing •Invoice processing •Invoice validation and exception handling •Credit notes, reversals, and rebilling •Consolidated and advance billing •Reporting, audit, and data export Payments are out of scope and will continue to be performed by a separate system.

Should I bid?

Tick what applies to you. Nothing is saved.

Can you prepare a good bid in 8 days?That is tight, especially for a first bid with this buyer.
Is a contract of about £600,000 a size you can deliver?Buyers often check that your turnover is comfortably larger than the yearly contract value.
Can you deliver in South East?Check the delivery locations in the tender documents.
Are you registered on the Central Digital Platform?You need to be registered to take part under the Procurement Act 2023.
The buyer says this suits small businesses.A good sign if you are an SME, but check the requirements.

How to bid

Read the full notice on Find a Tender, including any tender documents it links to.
Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
Follow the submission instructions in the notice; it does not name an e-tendering portal.
Send clarification questions before 5pm, Tuesday 29 September 2026.
Make sure your bid arrives before 5pm, Tuesday 6 October 2026. Late bids are usually rejected.

Timeline

24 July 2026Preliminary market engagement notice · UK2, notice 070405-2026
9 September 2026Tender notice · UK4, notice 085539-2026
22 September 2026Tender notice · UK4, notice 089770-2026

About the buyer

Kent County Council (t/a Procurement Services)Last 12 months

Procurements

Awards

Suppliers it has used most for IT and software

All tenders and awards from Kent County Council (t/a Procurement Services)

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From notice 070405-2026 on Find a Tender, first published 24 July 2026, last updated 22 September 2026. We last checked for changes on 28 September 2026.