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Fuel Management Tender

Leicester City Council · Local authority

In brief

Leicester City Council was looking for suppliers for IT and software work. Bidding has closed and no award has been published yet.

The estimated value is £145,000 excluding VAT.

The contract runs for 4 years, up to 5 years with extensions, starting 1 March 2027.

The buyer says it is suitable for small and medium-sized businesses.

Built from the notice's own fields. Always check the official notice before you bid.

What the notice says

Leicester City Council requires a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 800 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including fleet management. The system must be robust, scalable and user-friendly with high availability, role-based access control, and compliance with applicable fuel storage, environmental and data security regulations. The successful tenderer will be responsible for end-to-end delivery including the supply of hardware and software, system configuration, user training, documentation and post-deployment support. The FMS must enhance operational efficiency, reduce fuel loss and provide the transparency and accountability required by the council’s governance and reporting obligations.

Timeline

  1. Tender notice · UK4, notice 035704-2026

Last time this was bought

The Provision of Passenger Transport Management System

Awarded
11 September 2026
Value
£901,462
Bids
5

Matched on Leicester City Council, the type of work and the title; it may be a related contract rather than the same one. Check the notice to be sure.

About the buyer

Leicester City CouncilLast 12 months

Procurements

226

Awards

108

Suppliers it has used most for IT and software

All tenders and awards from Leicester City Council

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From notice 035704-2026 on Find a Tender, first published 20 April 2026. We last checked for changes on 28 September 2026.