Hard facilities management maintenance services
The Extracare Charitable Trust · Public undertaking
In brief
The Extracare Charitable Trust is looking for suppliers for cleaning and construction work (East Midlands, South East).
The estimated value is £47,000,000 including VAT.
The contract runs for 5 years, up to 10 years with extensions, starting 1 April 2027.
It is split into 2 lots, so a supplier can bid for part of the work.
The buyer says it is suitable for small and medium-sized businesses.
Bids close at 3pm, Monday 7 December 2026.
Built from the notice's own fields. Always check the official notice before you bid.
Can I win this?
Key dates
- Questions by
- 5pm, Friday 27 November 2026
- Bids by
- 3pm, Monday 7 December 2026
How bids are scored
Quality 50% · Price 40% · Social Value and Sustainability Delivery Plan 5% · Social Value and Sustainability Offer 5%
A balance of quality and price.
Competition
Usually high: a median of 10 bids per contract for cleaning contracts in this region (from 54 awards in the last 12 months).
What the notice says
The undertaking of Hard Facility Management to Extracare's Villages and Housing Schemes including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands and the South East of England. The Works will be undertaken in Occupied Properties. The Contract is in 2 Lots Lot 2 East Lot 4 South East Suppliers can submit tenders for both Lots. The Employer intends where four or more compliant Tenders are received, to…Read the full description
Should I bid?
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How to bid
- Read the full notice on Find a Tender, including any tender documents it links to.
- Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
- Follow the submission instructions in the notice; it does not name an e-tendering portal.
- Send clarification questions before 5pm, Friday 27 November 2026.
- Make sure your bid arrives before 3pm, Monday 7 December 2026. Late bids are usually rejected.
Lots
| Lot | Trade | Value |
|---|---|---|
| Lot 2 East 1 April 2027 to 31 March 2032 What this lot coversThe undertaking of Hard Facility Management to four of Extracare's Villages and Housing Schemes in the East Midlands including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands. The Works will be undertaken in Occupied Properties. | Cleaning, Construction, Building maintenance and repairs, Electrical, Heating, plumbing and ventilation, Training, Architecture and engineering | £27,000,000 |
| Lot 4 South East 1 April 2027 to 31 March 2032 What this lot coversThe undertaking of Hard Facility Management to four of Extracare's Villages and Housing Schemes in the South East including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands. The Works will be undertaken in Occupied Properties. | Cleaning, Construction, Building maintenance and repairs, Electrical, Heating, plumbing and ventilation, Training, Architecture and engineering | £20,000,000 |
Timeline
- Preliminary market engagement notice · UK2, notice 062057-2026
- Tender notice · UK4, notice 107220-2026
About the buyer
Procurements
9Awards
7Similar open tenders
All open cleaning tenders- £500kestimated
- £18.4mestimated
- £815kestimated
- £6mestimated
From notice 062057-2026 on Find a Tender, first published 2 July 2026, last updated 11 November 2026. We last checked for changes on 11 November 2026.