Open24 days left · closes 3pm, Monday 7 December 2026

Hard facilities management maintenance services

The Extracare Charitable Trust · Public undertaking

In brief

The Extracare Charitable Trust is looking for suppliers for cleaning and construction work (East Midlands, South East).

The estimated value is £47,000,000 including VAT.

The contract runs for 5 years, up to 10 years with extensions, starting 1 April 2027.

It is split into 2 lots, so a supplier can bid for part of the work.

The buyer says it is suitable for small and medium-sized businesses.

Bids close at 3pm, Monday 7 December 2026.

Built from the notice's own fields. Always check the official notice before you bid.

Can I win this?

Key dates

Questions by
5pm, Friday 27 November 2026
Bids by
3pm, Monday 7 December 2026

How bids are scored

Quality 50% · Price 40% · Social Value and Sustainability Delivery Plan 5% · Social Value and Sustainability Offer 5%

A balance of quality and price.

Competition

Usually high: a median of 10 bids per contract for cleaning contracts in this region (from 54 awards in the last 12 months).

What the notice says

The undertaking of Hard Facility Management to Extracare's Villages and Housing Schemes including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands and the South East of England. The Works will be undertaken in Occupied Properties. The Contract is in 2 Lots Lot 2 East Lot 4 South East Suppliers can submit tenders for both Lots. The Employer intends where four or more compliant Tenders are received, to…Read the full description
The undertaking of Hard Facility Management to Extracare's Villages and Housing Schemes including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands and the South East of England. The Works will be undertaken in Occupied Properties. The Contract is in 2 Lots Lot 2 East Lot 4 South East Suppliers can submit tenders for both Lots. The Employer intends where four or more compliant Tenders are received, to award no more than one Lot to Supplier Tenderer where awarding only one Lot would otherwise leave a Lot unawarded or would result in a materially less advantageous outcome for the Employer. Tenders will be evaluated in the order of Lot 2 and then Lot 4. Lots will be awarded sequentially in that order to the Supplier submitting the most advantageous tender for each Lot, subject to the cap above. Where a Supplier has already been awarded Lot 2, its tender for Lot 4 will be discarded and each such Lot awarded to the next most advantageous compliant Tender The Contract will be the JCT Measured Term Contract 2024, the payment mechanism will be a Bespoke M3NHF Schedule of Rates Version 8 for "Building Trades" works and a bespoke M3NHF Communal Mechanical and Electrical Works Schedule of Rates Version 8

Should I bid?

Tick what applies to you. Nothing is saved.

How to bid

  1. Read the full notice on Find a Tender, including any tender documents it links to.
  2. Register your organisation on the Central Digital Platform (through Find a Tender) if you have not already. Suppliers need to be registered to take part in procurements under the Procurement Act 2023.
  3. Follow the submission instructions in the notice; it does not name an e-tendering portal.
  4. Send clarification questions before 5pm, Friday 27 November 2026.
  5. Make sure your bid arrives before 3pm, Monday 7 December 2026. Late bids are usually rejected.

Lots

LotTradeValue
Lot 2 East
1 April 2027 to 31 March 2032
What this lot covers

The undertaking of Hard Facility Management to four of Extracare's Villages and Housing Schemes in the East Midlands including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands. The Works will be undertaken in Occupied Properties.

Cleaning, Construction, Building maintenance and repairs, Electrical, Heating, plumbing and ventilation, Training, Architecture and engineering£27,000,000
Lot 4 South East
1 April 2027 to 31 March 2032
What this lot covers

The undertaking of Hard Facility Management to four of Extracare's Villages and Housing Schemes in the South East including Inspections, Health and Safety Checks, Periodic Servicing, Certification, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Major Works, Planned Works to Dwellings, Common Parts, Structures, Environs and to the Communal Mechanical and Electrical Installations of the Villages and Housing Schemes located in the East Midlands. The Works will be undertaken in Occupied Properties.

Cleaning, Construction, Building maintenance and repairs, Electrical, Heating, plumbing and ventilation, Training, Architecture and engineering£20,000,000

Timeline

  1. Preliminary market engagement notice · UK2, notice 062057-2026
  2. Tender notice · UK4, notice 107220-2026

About the buyer

Similar open tenders

All open cleaning tenders
  1. Provision of Window Cleaning Services

    Nottingham Trent University (NTU)East MidlandsCleaning

    Closing soon3 days leftSuitable for SMEs

    £500kestimated
  2. St Ralph Sherwin Catholic Multi Academy Trust & Our Lady of Lourdes Catholic Multi-Academy Trust ~ Cleaning Tender

    St Ralph Sherwin Catholic Multi Academy Trust & Our Lady of Lourdes Catholic Multi-Academy TrustEast MidlandsCleaning

    Open14 days leftSuitable for SMEs

    £18.4mestimated
  3. Lincoln Christ Hospital School - Cleaning Services Tender

    Lincoln Christ Hospital SchoolEast MidlandsCleaning

    Open35 days leftExpress interestSuitable for SMEs

    £815kestimated
  4. The Priory Federation of Academies Trust ~ Cleaning Tender

    The Priory Federation of Academies TrustEast MidlandsCleaning

    Open112 days leftSuitable for SMEs

    £6mestimated

From notice 062057-2026 on Find a Tender, first published 2 July 2026, last updated 11 November 2026. We last checked for changes on 11 November 2026.